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Comptroller's Office
Guidelines for Foreign Currency Exchange
FOREIGN CURRENCY
EXCHANGE
When receipted travel costs are in a foreign currency, the
following
additional information is required for each receipt:
- Date of payment
- Description of
expense (hotel, dinner, toll, etc.)
- Amount in the foreign
currency and the U.S. dollar equivalent amount
- Rate of exchange
- Source of rate of
exchange
The format in which the information is submitted
can vary, depending on the length of the trip and the number of foreign
currencies involved. It is preferred that a worksheet be provided for
trips with more than twenty receipts.
Absent specific documentation, such as a copy of a credit card statement
showing the actual converted amount, or receipts from the currency
exchanger, you can use Oanda Currency Converter, accessible on the
Internet at http://www.oanda.com/convert/classic to
convert each receipt for the dates that expenses were incurred. It is
recommended that you document with a receipt the exchange of all your
funds into the local currency, since the published rate may represent a
less favorable rate than you actually received.
If you have questions please call x2484.
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