Procedure for Purchasing Single Orders of
Radioactive Material

1. All purchase requests for radioactive materials must identify the purchase as "Radioactive Materials" by noting this in capital letters on the purchase requisition.
2. The purchase requisition must be sent to the Environmental Health Office, 029 Lyman Hall, Attention: Radiation Safety Officer. The purchase request must contain:
   • Isotope identity
   • Compound/chemical form
   • Activity requested
   • Vendor
   • Signature of the Radioactive Materials Supervisor
     
3. The purchase requisition is reviewed and then processed in the following manner by Radiation Safety staff:
   • The requesting supervisor's authorization and possession limits are checked to ensure that the supervisor is capable of possessing the type and quantity of material requested for purchase.
   • If the request is not within the authorization limits, it is returned to the RMS.
   • If the request is within the authorization limits:
     1. The requisition is stamped to indicate to Purchasing personnel that the request is allowed for purchase.
     2. The purchase requisition is checked to ensure all of the appropriate information has been provided and that it indicates that packages should be delivered to :
        
        Environmental Health Office
        
        029 Lyman Hall
        
        108 College Place
        
        Syracuse, NY 13244
        

        RSO or his delegate then signs and dates the requisition and forwards it to Pre-Audit for approval

        Pre-Audit forwartds the requisition to Purchasing for processing
        
        Note: Purchasing personnel will not process any request for radioactive materials without prior approval from the RSO or designee.
        
        
   • Approved purchase requests are assigned an inventory number at the time of approval for purchase. The inventory number, RMS and specific information regarding the purchase are then logged into the "Receiving Log Book". The following information must be recorded:
     1. Inventory number
     2. Isotope
     3. Activity and calibration date
     4. Form
     5. Vendor
     6. Radiation Materials Supervisor's name
     7. Storage location
     8. P.O. number
   • Once the requisition is processed by Purchasing, Purchasing contacts EHO with the purchase order number and any pertinent delivery information. A copy of the purchase requisition is returned to the Environmental Health Office with the assigned purchase order number.
   • Upon delivery of the purchase to EHO, the package is surveyed appropriately by Radiation Safety staff. The results of the survey and the receiving information are logged in the "Receiving Log Book".
     Note: Deliveries are accepted only during normal working hours.
   • The package is delivered to the laboratory by Radiation Safety staff.
   
   

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   Last Modified: Wednesday, December 27, 1995 - 1:56:30 PM