Procedure for Establishing a Standing Order for
Radioactive Material

1. Standing order purchase requisitions for radioactive materials must identify the purchase as "Radioactive Materials Standing Order" by noting this in capital letters on the purchase requisition.
2. The purchase requisitions must be sent to the Environmental Health Office, 029 Lyman Hall, Attention: Radiation Safety Officer. The purchase request must contain:
   • Isotope(s) identity
   • Compound(s)
   • Activity(s) requested
   • Supplier
   • Signature of the Radiation Materials Supervisor
   • "Orders to be telephoned in as needed"
   
   
3. The purchase requisition is reviewed and then processed in the following manner by the RSO or his delegate:
   • The supervisor's authorization and possession limit are checked to ensure that the supervisor is capable of possessing the type of material and quantity of each item listed on the order.
   • If the request is not within the authorization limits, it is returned to the RMS.
   • If the request is within the authorization limits:
     1. The requisition is stamped to indicate to Purchasing personnel that the request is allowed for purchase.
     2. The purchase requisition is checked to ensure all of the appropriate information has been provided and that it indicates that packages should be delivered to :
        
        Environmental Health Office
        
        029Lyman Hall
        
        108 College Place
        
        Syracuse, NY 13244
        

        RSO or his delegate then signs and dates the request and sends it to Pre-Audit for account approval.

        Pre-Audit forwartds the requisition to Purchasing for processing
        Note: Purchasing personnel will not process any request for radioactive materials without prior approval from the RSO or designee.
        
   • The order is forwarded to purchasing for processing. No information is entered into the receiving log and no inventory numbers are assigned at this time.
   • Upon processing by Purchasing, a copy of the purchase requisition is returned to EHO with the assigned purchase order number.
   • Telephone request sheets are then filled out by Radiation Safety staff (one sheet for each item/quantity ordered). These request sheets are sent to the labs for completion at the time the actual order is placed.
   • Laboratory personnel must contact the Radiation Safety staff prior to placing each telephone order. Radiation Safety staff will verify that the order will be within the RMS's possession limit and enter the specific information regarding the purchase in the Receiving Log. An order that will cause a possession limit to be exceeded will not be approved for purchase.
     Note: radioactive material purchases that are delivered without prior notice to Radiation Safety staff will not be accepted.
     
   • Following approval, the laboratory may place the order and verify that it will be delivered during normal working hours to EHO, 029 Lyman Hall. The required purchase information should be entered onto the telephone request form and the form should be sent to EHO.
   • Upon delivery of the purchase to EHO, the package is surveyed appropriately by Radiation Safety staff. The results of the survey and the receiving information are logged in the "Receiving Log".
     Note: Deliveries are accepted only during normal working hours.
     
   • The package is delivered to the laboratory by Radiation Safety staff.
   
   

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   Last Modified: Wednesday, December 27, 1995 - 1:56:30 PM